Hourly salary range : $19.69 to $21.64

Contract months : 10

Salary Grade : 12

Hours per day : 8

Purpose Statement

The job of Clerical Support II / Guidance Clerk is done for the purpose / s of providing clerical support to the

Guidance department; communicating information to students, parents, staff, and / or other districts;

maintaining student information and files; and providing information and / or direction as may be

requested.

Functions

Assists in the preparation of a wide variety of fiscal and statistical reports for the purpose of conveying

information, ensuring compliance and / or achieving program objectives.

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Maintains records and / or files for the purpose of ensuring an up-to-date reference and audit trail for

compliance.

Prepares written materials (e.g. correspondence, memos, schedules, etc.) for the purpose of conveying

information, documenting activities, and / or ensuring compliance.

Processes documents and materials for the purpose of disseminating information to appropriate parties

and / or ensuring accuracy of data.

Responds to inquiries of staff, the public, parents and / or students (e.g. scheduling appointments,

providing information on school policies and procedures, etc.) for the purpose of providing information

and / or direction as may be required.

Schedules appointments for the purpose of ensuring that program objectives are achieved in an

efficient manner.

Supports assigned administrative personnel for the purpose of providing assistance with their

administrative functions.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills

in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions

of the job include : operating standard office equipment including pertinent software applications; and

preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or

ratios; read a variety of manuals, write documents following prescribed formats, and / or present

information to others; and understand complex, multi-step written and oral instructions. Specific

knowledge required to satisfactorily perform the functions of the job includes : business telephone

etiquette; common office machines and software; and office methods and practices

ABILITY is required to schedule activities, meetings, and / or events; gather, collate, and / or classify

data; and use basic, job-related equipment. Flexibility is required to independently work with others in

a wide variety of circumstances; analyze data utilizing defined but different processes; and operate

equipment using defined methods. Ability is also required to work with a diversity of individuals and / or

groups; work with a variety of data; and utilize specific, job-related equipment. In working with others,

problem solving is required to identify issues and create action plans. Problem solving with data

requires independent interpretation of guidelines; and problem solving with equipment is limited.

Specific abilities required to satisfactorily perform the functions of the job include : communicating with

diverse groups; meeting deadlines and schedules; working with detailed information / data; working as

part of a team.

Responsibility

Responsibilities include : working under limited supervision following standardized practices and / or

methods; providing information and / or advising others; and operating within a defined budget.

Utilization of some resources from other work units may be required to perform the job's functions.

There is a continual opportunity to have some impact on the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands : some lifting, carrying, pushing, and / or pulling; some stooping, kneeling, crouching, and / or

crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and

20% standing. The job is performed under some hazardous conditions.

Education : High School diploma or equivalent.

Experience : Job related experience is required.

Required Testing : Pre-employment Proficiency Test

Certificates & Licenses : None Specified

Continuing Educ. / Training : None Specified

Clearances : Criminal Justice / Fingerprint Clearance

The following policies have been adopted and are reflected in our employment practices :

This organization is an Equal Opportunity Employer and does not discriminate on the basis of race,

This organization complies with the Americans with Disabilities Act. Persons who may need some

accommodation in the hiring process should contact the personnel office.

This organization is a drug and tobacco free workplace.

Last updated : 2024-05-06